Title: Format and structure of formal email

1. Subject line

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This is a short phrase that summarizes the reason for your message or the goal of your communication. It is important to include a subject line when sending a professional email so your audience knows exactly what to expect and is able to locate the message easily if needed. For example:

- “Follow Up: Product Presentation”

2. Salutation

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This is the first line of your email and generally acts as the greeting. For example:

- “Hi Mr. Samson,"

3. Body

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Just like the body of a letter, this is where you’ll share your full message. For example:

- “Thank you for attending the new product presentation this afternoon. I’ve attached a video file of the full recording so you can share it with your team. Please let me know if you have any questions.”

4. Closing

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This is the last line of your email before your signature and should wrap up your message. This is also where you may reiterate any requests you’ve made in the body of your message. For example:

- ​​​​​​“I look forward to speaking with you on Wednesday. Thanks again!”

5. Signature

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The signature is where you identify yourself by name, title and any other information relevant to your communications. Most email programs allow you to set a fixed signature that’s automatically added to the end of every email you send.

“Sincerely,

- Jillian Jones
- Senior Software Engineer
- ABC Company, Inc.”